AccuRoute® – Omtool’s Enterprise Document Capture and Routing Solution
AccuRoute is Omtool's award-winning document handling platform that captures, converts and distributes paper and electronic documents. AccuRoute is the document routing hub that captures and transforms both paper and electronic-based documents and routes the information within and outside an organization.
With applications and product extensions for legal, healthcare and financial services. AccuRoute is the unique software platform that enables flexible distributed-document capture with enterprise-class manageability, reliability, scalability, security, auditing and tracking. AccuRoute is also the only document capture and routing solution to deliver fully integrated enterprise fax capabilities from a single provider.
AccuRoute uses special routing rules called "embedded directives" to capture, optionally convert and route scanned documents according to specific instructions. Stored as a PDF, the intelligent routing sheet can be archived for re-use, distributed to team members or posted on a corporate Web site for pre-defined, general-purpose routing. Alternatively, workers who prefer to use the front panel of a smart MFP or other scanning devices may access the same routing instructions from the device itself. AccuRoute lets you:
Capture paper and electronic information for efficient document handling with distributed end-user access.
Achieve Compatibility with any networked scanner, scan-enabled digital printer, copier, fax, or multi-function peripheral (MFP).
Convert paper and electronic documents into a variety of formats including text-searchable PDF, TIFF, JPEG, DOC and TXT files.
Combine paper and electronic-based information to create "mixed-mode" documents.
Create personal and public document-handling rules (embedded directives) that may be saved for reuse.
Compress documents up to 80 percent of original file size, reducing bandwidth and storage requirements.
Communicate with various destinations and recipients simultaneously, such as desktop PCs, faxes, e-mail, network folders, printers, document repositories, document management systems (DMS), records management systems (RMS), enterprise content management systems (ECM), litigation support systems, healthcare information systems - even hand-held devices.
Collaborate on documents that were previously difficult to share.
Use a Consistent and intuitive desktop interface that directly leverages existing applications and eliminates the need to learn proprietary systems.
Comply with a vast range of corporate record-retention requirements, government regulations and industry mandates
Convert Paper into Electronic Formats
With the transition of paper into electronic workflows,
documents become increasingly more accessible and as a
result, employees enjoy increased productivity by being
able to quickly locate documents, especially when
documents are text-searchable. Electronic documents are
inherently less likely to be lost, misplaced, misdirected, or
consume valuable real-estate costs when stored like paper
documents.
Centralize and Manage “Mixed-Mode” Documents
AccuRoute is not limited to the capture of paper
documents. Electronic documents are also converted and
distributed through AccuRoute, all from the user’s desktop.
One of the key benefits of AccuRoute is the ability to
combine paper and electronic documents (or “mixed mode
documents) into one distribution. With AccuRoute
there is no longer a need for separate processes to handle
electronic documents vs. paper documents.
Create PDFs and Perform Document Compression
So many business processes today require documents in
specific formats such as a PDF or TIFF file. Further, IT
storage limitations and transmission restrictions require
documents to be compressed whenever possible. With
AccuRoute, documents can be automatically converted to
PDF and compressed as they are passed through the
AccuRoute Server and delivered or saved to the required
destination(s).
Reduces lost, misplaced, or misdirected files
Saves real-estate costs required for paper file storage
Reduces courier and retrieval costs from off-site storage
Provides disaster recovery protection and business
continuity in the event paper (which is extremely
volatile) is destroyed
Eliminates the need to purchase a separate license for
PDF creation and compression
Integrate with Your Electronic Information Systems
Companies have invested in document management
systems, records management systems, litigation support
systems, shared network folders, to name a few, in order to
manage document-based knowledge assets more efficiently
and productively. These systems are only as effective as
how well documents are profiled and organized.
AccuRoute is the only enterprise-class document
messaging application that both simplifies and improves
the user experience while at the same time providing
better corporate document management and control.
Leverage Existing IT Investments
AccuRoute is designed to be a enterprise-class, fully
scalable document capture and routing hub. By working
with virtually any network-enabled scan device or MFP
and a myriad of information systems, AccuRoute becomes
the foundation for all your document capture, conversion,
and communication needs from any document source to
any destination or document repository. Because enterprise
fax is an integrated part of the AccuRoute platform,
companies can also benefit from significant cost savings
through the consolidation of scan and fax machines.
Configure to Your Infrastructure
and Enable Remote Connectivity
The flexibility of AccuRoute’s configuration and the
enterprise-class quality of the underlying AccuRoute
Server makes access to AccuRoute that is inline with your
business needs. The configuration of servers and location
of users will be up to you in defining how access to
AccuRoute is enabled. Users at one location share an
AccuRoute Server that may be accessed by remote users
through the company WAN or over HTTP. Omtool also
offers the option of satellite servers for your smaller offices
and Web-based clients for users that may need to access
AccuRoute while
on the road. The
configuration is
up to you.
Enterprise FAX with AccuRoute
Included with every AccuRoute platform, organizations
can utilize a full-featured, enterprise fax system with high
performance, stability, flexibility, true scalability, and ease
of deployment as well as full integration with the advanced
routing capabilities of AccuRoute. Because enterprise fax is
an integrated part of any AccuRoute platform, companies can
benefit from significant cost savings through the consolidation
of scan and fax machines.
Secure Fax Feature
Achieve compliance with regulatory requirements,
corporate record retention policies, or HIPAA guidelines
using the secure fax feature within AccuRoute’s fax module. The
system can be configured to send faxes only to authorized recipients, thereby eliminating the possibility of confidential
information being sent inadvertently to an incorrect fax number.
Compatible with VoIP and FoIP
AccuRoute is compatible with the latest Voice-Over-IP (VoIP) and Fax-Over-IP (FoIP) technology. Increasingly, forward thinking
enterprises are seeking to deploy new networks that support voice, video, and data on a single, unified IP network.
By migrating fax communications to converged IP architectures, companies can achieve numerous important advantages
over legacy fax infrastructures. Omtool offers reliable, versatile, real-time T.38 fax-over-IP capabilities – in a hardware-based
and host-based software-only solution that delivers the same high performance that companies have come to expect from
traditional fax boards. This solution is available in a variety of densities from 2 to 60 channels and is suitable for a variety of
computer-based fax applications such as fax servers, fax document management, and compliance systems.
DMS Connector
Organizations using multiple document management systems can flexibly
connect to any or all supported DMSs via connectors
Archive Connectors
Connects to KVS enterprise, ObjectArchiveTM, or can be customized to integrate
with your archive solution
Programmable Filescan Connector
Use the powerful Filescan feature for automating high-volume communications.
Telco Connector
Required for fax communications
SMTP Connector (E-mail)
Enables communications between AccuRoute and your SMTP-enabled device
Exchange/Notes Connector
Select the connector required for your e-mail system
SAP Connector
Omtool’s SAP connector allows the system to communicate with your SAP
Printer Connector
AccuRoute can print to any network-connected printer
Litigation Support Connector
Enables integration with your litigation support system for easy access
XML Store Connector
Enables XML (and text-based) files
Cost Recovery (Internal) Component
Messages can be assigned and tracked in order to facilitate charge backs
Compose Component
Depending on your processing workload, you can choose to designate
specific compose components to handle specific jobs to increase performance.
For example, one compose module can process PDF conversions, while freeing
another composer to handle only files from the ERP.
Object Archive
Omtool’s archive product has the flexibility to store any object type and can
support millions of data objects without performance limitations associated with
traditional file-oriented database archive systems.
Server-to-Server Component
Server-to-server routing enables faxes to be sent from one location to another,
so outbound faxes can be sent using a local calling area rather than long
distance.
Embedded MFP Support
Device clients are available for certain models of HP, Ricoh, Sharp, and Xerox
multi-function peripherals (MFPs) that run embedded applications inside the
device, presenting users with an interface for selecting options and interacting
with applications on the network.
Cost Recovery
This integration allows walk-up users to access advanced scanning capabilities
with the scan-enabled MFP from the cost recovery terminal providing efficient
matter-centric cost recovery processes using vendor-specific solutions.
Image-InTM Queue
This desktop companion product enables an operator to quickly review
received faxes and redirect them to the appropriate recipient.
DMS Conversion Tool
This powerful and flexible batch utility identifies and extracts image files from a
DMS, converts them to a text-searchable PDF, and re-saves them into the DMS.
Barcode Data Extractor
This optional extension efficiently scans, detects, and reads standard barcodes
(1D and 2D) then captures the barcoded data and passes it through to other applications (using an AccuRoute Connector) as metadata for that document.
The AccuRoute/Genifax server installation requires a dedicated system that meets the following minimum requirements: Windows NT domain computer that always runs in the same domain and is not a domain controller
Dual core processor; 2 GHz; 4GB of RAM; RAID 5 with 100 GB of disk space; CD-ROM drive
Microsoft mouse or compatible pointing device
*Note - Omtool recommends using a core for each compose thread that is configured to do OCR. The AccuRoute/Genifax server comes with 4 Compose threads. You can increase the number of threads as needed. Contact CPI sales for more information.
Windows 2003 Standard Edition SP2, Windows 2008 64 bit IIS with the following components: Common Files, Internet Information Services Manager, SMTP Service (for SMTP connector which is installed with the server) and World Wide Web Service.
*Note - In IIS v6.0 or later, configure to allow Active Server Pages. This configuration is located in the Web Service Extensions node in the IIS console tree.
Disable Internet Explorer Enhanced Security Configuration (Windows Component).
*Note - If this component is enabled, you cannot install AccuRoute/Genifax server. After you disable the component, reboot you system before proceeding with the server installation. For instructions on how to verify that the component is disabled, see Verifying that Internet Explorer Enhanced Security Configuration is disabled (2-17) Microsoft .Net Framework 2.0 (this is required to install SQL Express 2005 and Exchange2007 connector)
Exchange 2000/2003 System Manager (for Microsoft Exchange Server 2000/2003 integration only) The Omtool server and the Exchange server must be running the same version of this application. When updates and service packs are applied to the Exchange server, they must be applied to the AccuRoute server.
